Administrative (2 post)
Associate (0 post)
Finance (1 post)
Information Technology (1 Post)
Marketing (2 Posts)
Paralegal (0 post)
Practice Group Management (1 post)
Secretarial (0 post)
Support Staff (1 post)
Philadelphia
The Director of Human Resources leads two functions at the firm. First, he or she manages the human resource program of the firm by developing and managing systems by which the best possible attorneys and staff are recruited and retained. These areas include but are not limited to benefits, compensation, training and development, and legal compliance. He or she develops policies to ensure the fair, consistent, and profitable management of all. Second, the position leads, trains, and manages the activities of the firm paralegals and secretaries, in all offices. The following positions report to the Director of Human Resources: Benefits Manager, Recruitment and Training Manager, HR Coordinator, Manager of Secretarial Services, and the Firm Paralegals. This position reports to the Executive Director.
ESSENTIAL FUNCTIONS:
- Develops and manages recruitment and retention programs.
- Maintains records on paper and using HRIS. Records are maintained within the parameters of the law. Interfaces data with the payroll system.
- Develops and manages professional development and training systems including new hire orientation.
- Develops and manages coaching and counseling system.
- Develops and manages employee performance appraisal system.
- Manages unemployment, criminal records checks, and other administrative requirements.
- Monitors employee safety, and manages workers compensation program.
- Develops and manages the compensation system, including salary levels and salary surveys.
- Develops and manages employee benefits programs. These include pension, health, dental, life, ltd, add, and other plans as listed in the employee manual. Recommends changes in benefits programs to support recruitment and retention of staff. Files IRS 5500s and other required forms.
- Interfaces with vendors, and monitors performance of brokers and vendors, and recommends changes when needed.
- Develops and monitors annual budget for all areas of responsibility.
- Develops, updates, and administers policies and procedures, including privacy policies. Serves as the Firm's privacy officer. Ensures that privacy policies are documented, implemented, enforced, monitored and updated. Delegates authority when needed for enforcing privacy policies. Monitors the degree of compliance with all policies and takes action as needed to improve training or clarification of policies and practices.
- Ensures that the Firm complies with all local, state, and federal laws related to employment. Reviews and updates policies at least annually. Keeps informed of changes in the law and ensures compliance. Consults legal counsel when appropriate.
- Serves as the Firm's EEO officer. Files EEO-1 annually. Develops and administers diversity plan as directed by the Executive Director and firm Chairman.
- Plans, organizes, and controls all activities of the HR department.
- Manages and leads the paralegals and all secretarial support staff.
- Manages workflow and ensures effective leadership and eost-effective deployment of legal secretaries and firm paralegals.
- Prepares and presents reports to firm management.
- Recruits, manages, disciplines, develops (trains) and evaluates the performance of staff members. Direct reports include: Benefits Manager, HR Coordinator, Recruitment and Training Manager, and Manager of Secretarial Services .
REQUIRED EXPERIENCE, LICENSES, CERTIFICATIONS, ABILITIES, OR KNOWLEDGE:
- 10 years experience in human resource management, preferably in a legal services environment.
- Ability to supervise.
- Ability to communicate clearly, both orally and in writing.
- High level of proficiency in Microsoft Office applications including MS Word, Excel, PowerPoint, and Outlook, as well HRIS applications (ADP Employease, for example.) .
- Ability to prioritize and organize multiple tasks.
- Ability to operate effectively under pressure.
- Problem solving ability.
- Ability to deal discreetly with confidential information.
MINIMUM EDUCATIONAL REQUIREMENTS:
- Bachelor's Degree in Business, Psychology, or related field.
- SHRM certification (SPHR) and/or Master's Degree in related field preferred.
Montgomery McCracken offers a competitive salary and benefits package to include 4 weeks vacation in the first year of employment, health, dental, Life, LTD, and 401 K with match and profit sharing.
All interested applicants, please send a resume and letter of interest to bbell@mmwr.com. Please -- no third parties or phone calls.
DIRECTOR OF HUMAN RESOURCES - ARCHER & GREINER, P.C.
Archer & Greiner, P.C. seeks an experienced Human Resource professional to oversee and administer the Firm’s Human Resources function.
Archer & Greiner is a prestigious, full service, regional law firm. It is one of the largest firms in the Delaware Valley and the fifth largest New Jersey based law firm. With its network of six regional offices the Firm has 180 attorneys practicing in all major disciplines
The HR Director reports to the Chief Operating Officer and is based in the Haddonfield office which is the Firm’s principal office located ten minutes from Center City Philadelphia.
The position is responsible for all aspects of human resource management including ensuring that Firm policies and procedures are in compliance with all State and Federal employment laws. The Director of Human Resources works closely with managers of other offices and oversees the administration of employee benefits and payroll, performance management and employee staffing. The position also assists the Firm’s Personnel Committee in performance evaluation and salary administration for associates and paralegals.
Qualified candidates will have a Bachelor’s Degree and minimum of five years of experience in human resource management. PHR or SPHR helpful but not required. Experience with ADP-HRMS system helpful. Legal background a plus. Interested candidates should send resumes to H. Michael Corr, Chief Operating Officer, Archer & Greiner, P.C., One Centennial Square, Haddonfield, NJ 08033, or via email hmcorr@archerlaw.com. EOE
Practice Group Business Manager - Cozen
The Finance Department has an immediate opening for a Practice Group Business Manager. This individual will have responsibility for monitoring the day-to-day business and financial activities of the Business Law Department; developing budgets and other project plans; calculating and analyzing profitability metrics; interfacing with the Department Chair, Business Law attorneys, and all departmental employees; and ensuring that the group meets both short and long range performance and financial goals.
Qualified applicants must have a minimum of 8 years progressive financial experience, preferably within a professional services environment. Candidate must have a 4 year degree (finance, accounting or general business); MBA preferred. Strong financial planning and analysis background is a must. Experience working with a multi-site environment is a plus. Must be a results-oriented team player with demonstrated success playing a key role in a fast growing, entrepreneurial organization. Must be able to relate conceptually and practically to the firm’s business objectives, have strong problem solving skills, and be able to offer creative solutions. Outstanding verbal and written communication skills are required.
If interested, please contact Cyndi Stains at cstains@cozen.com.
SCHNADER HARRSON SEGAL & LEWIS LLP
Accounting Systems Administrator
Administer and maintain Elite, DTE and ERS systems and their associated programs (Whitehill, Smartqueue); install new software releases and perform system upgrades; evaluate and install patches and resolve software related problems for all Financial Systems software; maintain data files and monitor system configuration to ensure data integrity; perform daily uploads and error handling of time and cost entries into the Elite database from DTE and ERS; setup electronic bill templates as requested; perform month end reporting, provide user support for accounting software and hardware; perform other duties (bill template modification, database modifications, etc.) as requested; familiarity with standard concepts, practices, and procedures within the Accounting field; rely on experience and judgment to plan and accomplish goals. A certain degree of creativity and latitude is required.
Bachelor's degree or equivalent preferred; three years of related experience required; ongoing course work and certification of current versions of Elite financial systems; knowledge of structured query language, database structure and programming concepts; advanced knowledge of Elite Financial Systems software; ability to analyze and resolve complex technical problems; ability to prioritize and complete tasks with minimal supervision; excellent technical skills; strong communication skills; self motivated and self guided.
Qualified candidates should forward a resume and salary requirements via e-mail to doconnor@schnader.com or via fax 215-751-2810. EOE/AA
Help Desk Technician
Knowledgeable, self-directed individual sought to provide hands-on and help desk support as part of a help desk team for a five office, 150+ attorney regional law firm (Montgomery, McCracken, Walker & Rhoads, LLP).
Primary responsibilities include answering, evaluating and prioritizing incoming telephone, voice mail, e-mail, and in-person requests for assistance from end users experiencing issues with hardware, software, networking, telephone, and other computer-based resources. Collects information from end user and leads end user through diagnostic procedures to determine causes of issues or performs "hands-on" diagnostics. Handles problem recognition, research, isolation, resolution and follow-up for routine problems. Escalates more complex problems after following established protocol. Logs and tracks calls, provides accurate documentation. May initiate contact and/or work directly with vendors, consultants, or other third parties. Installs personal computers, software, telephones, and peripheral equipment.
Bachelors Degree in a related field and 2+ years relevant experience ideal; an equivalent combination of education and experience will be considered. Specific help desk experience with Microsoft's Office 2003, Windows XP, Active Directory, and Autonomy Interwoven's FileSite considered an ideal fit for this position. Experience in a support function in a professional services environment, especially legal, considered highly desirable. Must be able to lift 25 lbs.
This position reports directly to the Help Desk Supervisor and is based in Center City Philadelphia. Occasional regional travel to satellite offices (Cherry Hill, NJ; Berwyn, PA; Wilmington, DE; Linwood, NJ) and the ability to do so with short notice required.
If interested, please contact Lisa Grossman, Help Desk Supervisor, at lgrossman@mmwr. Please, no third parties!
![]()
RFP / Pitch Writer
Drinker Biddle & Reath LLP, an AmLaw top 100 law firm headquartered in Philadelphia is seeking two (2) RFP/Pitch Writers, one to be located in Philadelphia Office and one to be located in the Chicago.
The RFP/Pitch Writer will work closely with the other members of the Pursuit Team, the Practice Group Managers and the lawyers to respond to a wide variety of Requests for Proposals (RFPs, RFI/RFQs), as well as pitches and presentations seeking new business. The RFP/Pitch Writer reports primarily to the RFP Manager, with indirect reporting to the Chief Value Officer and Chief Marketing Officer.
Key Duties and Responsibilities:
Writing and editing original text for all RFPs/Pitches
Tailoring otherwise static content to answer questions in a strategic, dynamic and directly responsive manner
Reaching out to lawyers to assist in tailoring their biographies based on relevant subject matter
Perform basic business research and/or seek competitive intelligence on targets, as needed, to support the RFP/Pitch
Reviewing, updating and editing RFPs/Pitches
Confirm that proposals meet submission requirements
Format responses for professionalism and readability, as needed
Capture updated and original content for future use in materials
Ensure proper and timely delivery of RFPs/Pitches
Create PowerPoint presentations and/or other materials for follow-up meetings
Assist in managing the structure and organization of all Pursuit Team materials, electronic and printed, as needed
Assist the Communications Team from time to time on press releases, drafting items for the firm website or intranet, revising brochures, and other special projects.
Additional expectations:
Will take initiative and ownership of projects. This includes, but is not limited to, using free time to audit, evaluate and suggest edits to current materials that could use improvement, identifying and drafting new content, making suggestions for better “systems” for tracking and capturing knowledge from RFPs, and asking the Communications Team or Practice Group Managers if they need assistance.
Contribute to the Client Relations Department’s firm-wide efforts, including supporting projects that are not group specific and supporting initiatives related to other practice areas on an as-needed basis (i.e. support a client or industry team).
Willingness to be flexible and perform responsibilities not specifically identified in the job description and assuming new responsibilities as the department’s and firm’s needs change.
Knowledge Skills and Abilities:
Solid communication skills, including excellent writing capability
Business development acumen
“Can do” attitude
Strategic planning
Excellent organizational skills and ability to handle multiple priorities simultaneously
Viable candidates will:
Have a Bachelor's degree in marketing, communications, technical writing or similar discipline. JD or graduate degree in related discipline a plus
Have at least 5 years experience in writing capacity, preferably in the professional services sector; experience in producing proposals at a national law firm is highly desired
Have business development acumen
Have outstanding oral and written communication skills
Be proficient at gathering and distilling information from various sources
Have excellent editing and proofreading skills and knowledge of grammar
Be able to work in a team environment
Be detail-oriented and highly productive without compromising quality
Be able to work in a tight deadline-driven environment but still stay focused and able to produce an excellent product
Will be self-motivated and independent, able to work with only periodic supervision and able to work well with lawyers and staff
Be highly organized with strong time and project management skills including ability to prioritize tasks and manage multiple projects simultaneously
Must be articulate and able to present ideas in both formal and informal settings with lawyers and staff
Be able to exercise good business judgment and diplomacy in complex situations
Qualified candidates should send resume including cover letter and salary requirements to Human.Resources@dbr.com.
Drinker Biddle & Reath LLP offers a comprehensive benefits and compensation package. Drinker Biddle & Reath LLP is an Equal Opportunity and Affirmative Action Employer.
Hangley Aronchick Segal & Pudlin
One Logan Square, 27
th FloorPhiladelphia, PA 19103
Marketing CoordinatorPosition:
Reports to: Director of Administration
Requirements:
Bachelor’s degree required, preferably in marketing communications, or related discipline. Must demonstrate good administrative, oral and writing skills, be diligent, pay attention to detail, and exhibit the ability to get along well with lawyers, staff and clients. Strong knowledge of Microsoft programs, LexisNexis InterAction and the Internet is essential. Prior marketing experience with a law firm or generally is a plus. Must exhibit enthusiasm and a sense of humor.
Major Responsibilities:
The Marketing Coordinator will fill the administrative marketing needs of the firm which include but are not limited to:
Preparing material for lawyer listings and directories
Active participation in the RFP process for legal work from prospective or existing clients
Supporting the firm’s charitable giving and sponsorship programs
Preparing and mailing firm announcements and holiday cards
Planning firm and client CLE and social events
Recruiting lawyers to attend sponsorship events and placing sponsorship ads
Assisting with internal and external newsletters, client alerts and press releases
Maintain and update attorney bios and the firm’s website on an ongoing basis
Working with Information Technology staff to deploy advanced technologies for client communications
Working with Public Relations firm to help place lawyer articles and facilitate contacts with the media
Maintaining InterAction, the firm’s CRM database
Serving as support for the Marketing Committee and cross-marketing initiatives
Assisting and encouraging lawyers to undertake marketing activities
Salary Range: $65,000 to $75,000
Contact: Send your resume to
jwalker@hangley.com
DOCUMENT PRODUCTION COORDINATOR
Archer & Greiner, P.C. seeks an Evening Document Production Coordinator to oversee evening document production services for all offices. The position will be located in the Haddonfield office. Responsibilities will include prioritizing and distributing assignments, reviewing work quality and creating documents. Qualified candidates will have five years of document production experience and advanced skills in Microsoft Word 2007, Adobe Professional, Microsoft Power Point, Legal MacPac, Best Authority, Excel and E-Filing. Law firm background is a plus. Interested candidates should send resumes to Lisa Holshue, Human Resources Coordinator, Archer & Greiner, P.C., One Centennial Square, Haddonfield, NJ 08033, or via e‑mail lholshue@archerlaw.com. EOE